How to Add a Breakdown of Semester Other Fees

    Step 0: Before You Start

    Before using this guide, make sure you have:

    • Read and completed the manual “How to create other fees for a semester”

    • Permission to add or edit fees in the system

    • This guide only shows how to break down semester other fees.

    • It does not show how to create a new semester fee from the start


    Step 1: Open Semester Other Fees

    1. Go to Semester Other Fees.

    2. Make sure the Academic Year and Semester are correct.

    3. Find the row for the semester.

    4. Click ADD OTHER FEES.

    This opens the Add Fee Type to Other Fee screen.

    Step 2: Choose the Fee Type and Billing Period


    1. Click Fee Type.

    2. Choose the fee you want to add.

    3. Enter the Amount in UGX.

    4. Under Billing Period, click Per Semester.

    This means the fee is paid once every semester.

    Step 3: Decide Who Pays the Fee

    If ALL programs pay the same fee:

    1. Leave Billing Type as For All Programs.

    2. Choose the Study Year.

    3. Choose the Study Semester.

    4. Enter the Amount.

    5. Make sure the Active switch is ON.

    Use this when every student pays the same amount.

    Step 4: Use Override if Some Programs Pay Different Amounts

    1. Click Add Override.

    2. Use this only if:

      • Some programs pay more

      • Some programs pay less

      • Only certain students pay this fee

    Overrides help you set special rules.

    Step 5: Set Fees for Specific Programs

    1. Under Billing Type, choose For Specific Program(s).

    2. Choose the Campus (if needed).

    3. Choose the Faculty.

    4. Choose the Department.

    5. In Program:

      • Choose one or more programs

      • You can choose programs from different faculties

    6. Choose the Study Year.

    7. Choose the Study Semester.

    8. Enter the Amount for this group.

    9. Make sure the Active switch is ON.

     Use this when only some programs pay this fee.

    Step 6: Priority and Active Switch

    • Priority

      • Leave this number as 1

      • Only change it if told to do so

    • Active switch

      • ON → Fee is applied

      • OFF → Fee is not applied

    Step 7: Remove a Rule (If Needed)

    • Click Remove to delete a rule you do not need.

    Use this if you added a rule by mistake.

    Step 8: Save the Fee

    1. Check that all details are correct.

    2. Click SAVE OTHER FEE.

    The fee is now saved and added to the semester.

    Important Notes 

    • You can:

      • Add fees for all programs

      • Add fees for specific programs

      • Select many programs at once

      • Select programs from different faculties and departments

    • Always double-check:

      • Semester

      • Study Year

      • Amount

    • Use Override only when needed.

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